Wedding Planner Printable — Checklist, Budget & Timeline
From engagement to 'I do' — a 12-month checklist, itemized budget, guest list, seating, day-of timeline and vendor tracker in one PDF
Built with AI assistance, every template hand-checked and tested.
What's inside
A complete printable wedding-planning workbook: a 12-month countdown checklist (what to lock in first, what can wait), an itemized budget with each category's share of the total and a planned/actual column, a guest list with RSVP and meal choice, a table-by-table seating chart, an hour-by-hour wedding-day timeline from hair and makeup to send-off, a vendor contact sheet with deposits and balances, a menu-planning page for courses and the bar, and a gift-and-thank-you tracker. Two looks: Ice Blue — the standout wedding color trend on Pinterest right now — and a champagne-and-gold Classic serif style for a timeless feel. Available in US Letter and A4. The free Lite version includes the cover (with space for your names and date) and the full 12-month checklist, so you can start planning right away, then unlock the budget, guest list, seating and timeline pages in Pro.
- 10 pages: cover, 12-month checklist, itemized budget, 2 guest-list pages, an 8-table seating chart, day-of timeline, vendor contacts, menu planner, gift tracker
- Budget with a ready-made % split across categories (a solid starting point you can adjust)
- Two themes: Ice Blue (2026's top wedding color trend) and a champagne-and-gold Classic serif
- US Letter and A4 formats
- Print and fill by hand — no account, no subscription
Formats
How you get it
A Google Sheets link (“File → Make a copy”) plus an .xlsx file and a short PDF instructions sheet. The email with your files goes out right after payment, automatically — no waiting for a reply.
Pro version
How to use it
- Click Download free Lite — the file saves instantly, no email needed.
- Open it in Google Sheets (File → Make a copy) or Excel/Numbers depending on the format you picked.
- Fill in your own numbers/dates — formulas and print areas are already set up.
FAQ
Where do I start with this planner?
Start with the 12-month checklist — it's the first section and broken down month by month, then move on to the budget and guest list.
Are the budget percentages fixed?
No, they're a typical starting split across categories — write in your own numbers and percentages to match your wedding.
What if I have more than 8 tables?
Print the seating chart page again and number the extra tables 9, 10 and onward.
What's the difference between Lite and Pro?
Lite includes the cover and the full 12-month checklist. Pro adds the budget tracker, guest list, seating chart, day-of timeline, vendor contacts, menu planner and gift tracker.